As a missionary and a pastor, I juggle many different responsibilities. My tasks can change from day to day, especially when there is a special event or service planned. But normally, 9 out of 10 times, these tasks fall into a certain category of ministry.
Keeping all of these categories straight in my head proved to be impossible. Knowing what to prioritize or how much work was left on a specific project was as hard, or harder, than the work itself.
Thankfully I found a solution.
For the last year I have been using Action Method by Behance to keep my ministry life organized and in sync.
A big stress in ministry is realizing (or being told) that you need to finish a certain task, but having no good way to record that “to do” for later. So you end up emailing yourself, making a note on your phone, or (cringe) writing a reminder on a scrap of paper. No more. Enter Action Method.
With Action Method you can:
- Record tasks that you must finish later
- Track progress on a specific task or event
- Plan your “To Do” list for the day
- See a snapshot of work to do, by project or by date
Here’s an example of how I use it:
I’m in a meeting for our church plant, and the discussion ends with the realization that I need to produce a new document for internal staff use. I don’t have time to produce it now, but it needs to be completed and emailed to the staff by next Wednesday . I create an action item in Action Method: “create and email new meeting format guide to staff”. I categorize it as “church plant admin”. Then, next Wednesday morning when I am creating my to do list for the day, I open Action Method and see this task. It’s also color coded, so I immediately know at a glance it’s a church plant item that deserves my full attention. When I’ve completed it, I click the check button and it disappears. Ah, satisfaction.
I use Action Method to tell me what I need to do and when I need to do it. It is my guide for accomplishing my goals – both daily and long range. Without it, I would be less effective, unorganized, and frankly a little frazzled.
What do you use to stay organized? Comment and describe your “to do” process below.